Guide to completing Form 80

My blog posts on completing Form 80 are the most popular on this site so I decided to consolidate them into a dedicated page, and try to add more detail. If you need help on particular parts, send me a message and I’ll get back to you as soon as I can. Form 80 is a migration form that there is a good chance you will have to complete.

Whilst not listed as a requirement to complete upfront in lodging your application, it may be prudent to complete it and submit when you lodge your application as it provides your case officer with a lot of personal and character information up front. This may be helpful and the time spent doing it before hand could save you a lot of time down the line by preventing a clock stop when the case officer comes back and asks you for it. If that happens the case officer will start working on the next application in the queue and your application will drop down the priority list. I submitted Form 80 for my wife and myself upfront to try and avoid that scenario – who knows if it will pay off or not but the time spent (a few hours) seemed worth it if it could avoid unnecessary clock stops.

So onto the form itself. It is 18 pages long, broken into 21 sections and 53 questions, with the last section for any additional information you wish to include. 

Part A - Applicant details


The first 8 questions in Form 80 are for capturing your personal details.

Question 1 is information you have given many times before:

  • family name/surname
  • all your given names/christian names as they appear in your passport and on your birth certificate
  • your date-of-birth,
  • where you were born (suburb, city, state/province/region, and country).

No trick questions here and very straight forward.  The only thing worth noting is that they want the date format at DD-MMM-YYYY but you can’t input it it like that in the digital form.  Input it numerically as dd-mm-yyyy and the form then converts it to the correct format.


Question 2 and Question 3 are only relevant if you are of Chinese or Russian descent.   A Chinese Commercial Code  Number is a numerical representation of Chinese characters.  This is only applicable if your name in your passport is in Chinese characters.  A numerical code is used to that there is no confusion between the characters as each Chinese character has its own unique numerical code and allows for a computer to recreate the correct character.

A patronymic name is a component of a persons name that is based on the given name of your father, if you have this, you need to provide this in English in Form 80.


Question 4 deals with any other names you have been known by, including:

  • name changes through deed poll
  • marriage
  • being adopted or fostered
  • if you have been known under an alias or pseudonym
  • if you have a cultural or tribal/clan name
  • your preferred name (e.g. if you prefer to be called by your middle name rather than your first name – my friend has this as they have a tradition of all first born males have the same first name and then being known by the middle name)
  • or other spellings of your name. 

I didn’t have to fill this out, but my wife did as she changed her surname when we got married.  So she put in the form that her previous name was a Maiden Name.  


Question 5 is if you have ever had a different date of birth to the one listed in question 1.

I’m not quite sure how that works but I’m sure it happens often enough that it warranted a standalone question!


Question 6 and question 7 deal with citizenship’s you currently hold or have held in the past. Question 6 asks about current citizenship.  Almost everyone will have be a citizen of a country, although some may be stateless, if you fall into this small minority, then tick the relevant box.  Most people however will tick yes for Question 6.  There are three ways you may have acquired your citizenship: by birth, through decent or via naturalisation.  

Citizenship through birth is the most common – you were born in a country and automatically gained citizenship of that country (most likely because your parents were already citizens).  Citizenship through descent is citizenship gained through your parents.  I gained British citizenship through this route as I was born to British parent and was registered at birth as a British citizen, even though I was not born in the UK.  The final option is through naturalisation.  This route is typically gained after you lived in a foreign country for a qualifying period of time and then you apply for citizenship of that country.  This is what most people who apply for permanent residence of Australia go on to do – naturalise as Australian citizens after meeting the residence requirements.

Question 7 asks for details of any additional citizenships you may hold.  I had to complete this as I am a dual citizen of South Africa and the UK.


Question 8 is for any countries that you hold permanent residency right in. There is space for two additional countries – if you need more of this you can fill out details in Section T at the end. Don’t get confused here as a permanent resident and a citizen are not the same thing. Permanent residents do not have the same rights as citizens. They can live and work in the country legally, but generally speaking they can’t, for example vote in general elections.  

Part B - passport/travel document details


Passport/travel document details

Question 9 records details of your current passport or travel document. If you don’t have one then you skip ahead to question 13. You’ll need your passport to complete question 9 as you need to record passport number (1 in image below), country of issue, nationality (between 3 and 4 on image below), date of issue (5 on image below) , date of expiry (6 on image below),  place of issue (next to 5 below), and your name (if this is the same name you used early, then simply state “same name as question 1 in each field). All of this information should be captured on the photo page of your passport.

There is also a slightly confusing question: “is this the original issue date, if not, give the original issue date”. This threw me at first as I wasn’t sure if it was referring to if this was your first passport or not. Turns out, what they are asking is if in the past you lost your passport and had it replaced. If it was replaced it would have a different issue date.

Image

Question 10 records details of any other current passport you have.

If like me you are dual citizen, chances are that you have a second passport.

You need to record the same details for your second passport as you did for your first passport.

The locations of the information will differ depending on where the passport was issued.

Image Image

Question 11 through 13 are about any previous passports you've had previously.  Most people will have had one or more passport before and so you will need to fill this in.  Question 11 and 12 are tick boxes and the details go into question 13.

The format for question 13 is the same as the previous few we've had to fill in and ask for the same information.  Hopefully by now you know where to find all the information asked for!

I was only able to complete this for my expired British passport as I no long have my expired SA passport.  I didn't get any questions/queries from our monitoring officer either about previous passports.

Part C - Identity documents

Image

Question 14 asks you to record any other documents that can be used to verify your identity.  There are a number of source types for this including birth certificate, marriage certificate (if it includes an identity number), ID book or card, social security card etc.  The documents had that were suitable were my birth certificate, marriage certificate and ID book.  I included colour scanned copies of all of these documents in my initial visa application.

Part D - address and contact details

Image Image

The next section of Form 80 captures your contact details and residential history.

Question 15 is for email address and they want ALL your email addresses (work, personal, student). You do not need to include the email address of your migration agent if you are using one.

Question 16 captures your current telephone numbers – home, work and mobile/cell.

Question 17 will be a real pain if you’ve moved around a lot. You need to record your address history for the past 10 years – 30 years if you are applying as a refugee or for humanitarian reasons. You’ll need to include all addresses inside and outside Australia, where you lived if you were away from home for work/study reasons for a prolonged period, and any house-shares, university halls of residence or temporary accommodation. This could potentially be a long list, but strangely, they only provide space for 5 entries so if you’ve lived in more than 5 places over the past 10 years you’ll need to capture those details in Section T at the end of the application.  When entering the dates, make sure there are no gaps or you'll get questions and in the PDF form, enter the date like MM-YYYY and the form will convert it.  If you use the wrong format the dates will display wrong so make sure you get this right.

Image

Part E: International travel / movements

If you thought question 17 was overboard, wait until you see Question 18! Question 18in Form 80 requires you to record details of every international travel you have done over the past 10 years. If you’re applying as a refugee/humanitarian visa then you’ll need to record details for the past 30 years. Hope you kept all those ticket stubs! You will need to include details for any trip outside your usual country of residence, including business trips, holiday/leisure trips, military deployments and trips back to your own country. Details you must include are departure and return dates, reason for visit and country visited. I found the best way of putting this together was by (a) searching for ‘e-ticket’ in my email inbox which pulled up most of my recent flights, and the (b) going through visa stamps in my passport. It is a bit of a difficult one for EU citizens due to free movement of people – there are no border post stamps for trips between countries with the EU. I used you wife’s passport to help me fill those gaps as she was still travelling around on the green mamba (South African passport) and needed Schengen visas and passport stamps every time she left the country. It is however a very tedious part of the form to fill out – especially if you do lots of traveling (which I do for work).

Part F: Employment

Question 19 of Form 80 is another time-sink question – but luckily you’ll have needed to enter much of this information in your EOI and visa application form. Unlike your EOI and visa application form, you need to capture details for all employment and all unemployment from when you started working. Employment includes all paid employment, self-employment/family business, work experience/internships, and unpaid employment/volunteer work. Unemployment includes from date of birth up to first employment, all gaps/breaks between employment, and all gaps between education. The details you will need to capture includes: dates from and to each job/gap; name of the business, type of business (e.g. bakery); what your occupation was and what duties you performed, and if you were unemployed, how you occupied your time and financially supported yourself; full address of the business; and country.

Part G: Education

Question 20 is much another one with lots of text to enter, but fortunately it mirrors information you’ve submitted in your EOI and visa application form. You need to give details of all tertiary education and qualifications. These include college/vocational school, university, research/thesis, specialist training, and skill/trade qualifications. You need to include dates enrolled, the full name of the institution, full name of the course and supervisor details, course status (completed/withdrawn/currently enrolled), campus address, and country.

Part H – Proposed travel or further stay details

Question 21 is the first question of Part H, which provides details of intended travel and details of further stay.  Depending on whether you are in Australia or making an offshore application determines which questions you have to happen.  If you are offshore, you need to answer Questions 22-24.  These questions ask about why you are traveling to Australia (Q22), details of your travel dates if known (Q23), and if you are applying for a temporary or permanent visa.

For Question 22: “Why are you traveling to Australia”, I answered: “Emigration under visa sub-class 190”

Question 23  I selected Yes that I had proposed travel dates and gave the date I was intending on going.  I hadn’t booked tickets though so I did not fill in any details of flights.  The reason I selected Yes is because in the guidance document I received from DIBP when they requested Form 80, they specifically stipulated that we had to provide details of our proposed arrival date in Australia and that we had to nominate a city and a state or territory.  As we were sponsored by Victoria, we put down Melbourne in the boxes asking about City of Arrival and towns/cities we will visit.  The final part of Question 23 asks about any countries we may visit on our way to Australia.  As we are planning on going there directly I marked this as Not Applicable.

Question 24 is a Yes/No question asking if you are applying for a temporary visa.  As we were not applying for a temporary visa that was the end of Part H for us.  If you are applying for a temporary visa then you have to provide details of you departure date, flight number, city of departure, and other countries you will visit en route to Australia before moving to Part I.

If you are making an onshore application then you skip questions 22-24 and answer Question 25.  This is similar to Question 22 and asks why you are remaining in Australia.  Again, I would answer this with: “Emigration under visa sub-class 190”

Question 26 and Question 27 ask for where in Australia you will visit during your further stay and ask for when you arrived in Australia originally.

Question 28 is the same as Question 24 (temporary visas), with similar follow-up questions if you are applying for a temporary visa in Question 29.

Part I – Address(es) in Australia

Part I is the next section in Form 80 and requires you to fill out details of addresses in Australia where you will stay.  Again this is broken into two sections, one for offshore applications, and one for onshore applications – you answer this in Question 30 with a Yes/No check box.

Question 31 and 32 are for offshore applicants.  Question 31 asks you to fill out details of where you intend to stay during your time in Australia.  If you do not have this information (I did not), then you have now more questions in this section to answer and you move on to Part J.  If you know where you will be staying, then fill out details.  Question 32 is only if you wil be staying at a known second address, otherwise you move on to Part J.

Onshore applicants need to fill out any additional addresses that have not already been declared in Question 17 in Question 33.  If you do not have an additional address then move on to Part J.

Part J – Australian visa history

Part J asks for details of previous Australian visas.  If like me you have never been to Australia before filling out Form 80, then this is an easy section in which you select No in Question 34 – Are you currently in Australia and No to have you been to Australia before in Question 35.  If you are currently in Australia, then in Question 34 you need to fill out what type of visa you are currently on, the reason for your journey, the name used on entry (in case of a name change due to marriage etc), where your visa was issued and the date you first arrived.

If you have been to Australia before then you need to fill out details of all previous trips in Question 35.  You have to include the same information as listed above in Question 34, but also include your departure dates.

Part K – Character

This section starts with Question 36, which is a long check box section with Yes/No options.  It covers various character aspects from have you ever been charged with an offence, convicted, served in a military/police force, been deported, overstayed a visa, or owe money to a public authority in Australia.  If you answered yes to any of these then you need to give further details at the end of the question in a free text box.  It is important that these are answered honestly as you will have to provide a police clearance certificate which will show any convictions or charges filed against you.  It is not the end of the road if you have these – it is however advisable to seek advice from a professional migration expert who specialises in cases like that.

Part L – Military service

This section links with Part K.  If you have ever served in the military, whether it was compulsory, conscription, voluntary service, professional service or simply military training then you need to give details, in chronological order in Question 37.  You need to provide dates you served, country of service, full name of the unit/battalion/brigade, your rank, your duties, and any countries you were deployed in.

Part M – Employed by intelligence or security agency

This is a single question section.  If you have been employed as an intelligence agent or for an intelligence agency they you need to provide details in Question 38.

Part N – Visa refusals

If you have ever been refused a visa to any country then you must provide details of the refusal, the country and the circumstances of the refusal in Question 39.

Part O – Deportations

Question 40 of Form 80 asks if you have ever been deported or removed from any country.  If you have then you need to provide details of the date, countries and circumstances.

Part P – citizenship refusals

Part P is another short section.  Question 41 asks if you have ever been refused, renounced or rescinded citizenship of any country.  If you have then you need to provide details.

Part Q – Associated people

Part Q of Form 80 is fairly lengthy.  In this section you need to provide detailed information of your partner, children, parents and siblings.  Question 42 is for information relating to your partner.  Your partner is defined as wife, husband, fiance, boyfriend, girlfriend, significant other and de facto.  If you have been widowed, then you need to provide details of your deceased partner.  You have to provide details the relationship status (e.g. spouse), their family and given names, any other names (e.g. maiden name), sex, date of birth, where they were born (town, state, country), citizenships they hold and year acquired, country of residence and if they are migrating with you.  Even if they are not migrating with you, you HAVE to mention if you are married.  Failure to disclose this could get you in trouble down the line if it comes to light that you are married but lied about it.  This is equally applicable to children.

Question 43 asks for similar details as Question 42, but this time for you children.  You have to provide details of all biological children, adopted children, step-children and deceased children.

Question 44 is for details of you parents.  This includes biological parents, adoptive parents, step-parents, legal guardians and deceased parents.  You need to provide the same details as for your partner/children.

Question 45 requires you to fill out details of your siblings.  Siblings are classified as full, half, and adopted brothers or sisters.  The same information of them is required as per Questions 42-44.

If you have any other family members, such as nieces, nephews, cousins, grandparents or in-laws who are travelling with you then you need to provide details of them in Question 46.

Question 47 asks for details of any personal contacts that you have in Australia.  This includes visa sponsors, relatives, friends, family members or acquaintances.  If you do not have any, then you can go to Part R.  If you do, then you need to provide their name, relationship to you, date of birth, place of birth, nationality, address in Australia, email address and phone number.

Question 48 duplicates question 47 and is for any other personal contacts in Australia.  If you have more than two personal contacts then you need to provide further details in Part T at the end of the application form.

Part R – Sponsoring employer details

This part of Form 80 is only to be completed if your visa is being sponsored by a business or organisation in Australia.  If it is then you need to provide details of the organisation in Question 49, including the a description of the business, its address, name of a contact person, any other addresses (e.g. head office/factory/retail stores), email address, business phone number in Question 49 – Question 52.

Part S – Declaration

This is the penultimate part of Form 80 and is where you sign and date the application.  Make sure everything is correct and true – it is a serious offence to provide false or misleading information in this form.  This page has to be physically signed and so you will need to print, sign and scan it.  You can either print and scan the entire document, or you could just print and sign this page, and then use software to combine it back into the original document.

Part T – Additional information

Well done – you’ve made it to the end.  This section is for additional information you need to provide in case you ran out of space in previous questions.  If you are like me and have done lots of travelling, then you need to fill out all those details here as you don’t get much space in Question 18.  You also have to provide a lot of detail on employment and unemployment and so you will undoubtedly need to use this space to fill in your full history.  The guidance I received from DIBP instructed that there be no gaps in details of residential addresses for 10 years, full employment history, full educational history, including primary,  secondary and tertiary education.